PRIVACY POLICY

1. DATA CONTROLLER DETAILS

Company Name: Snowplay, SL (hereinafter referred to as the “Company” or the “Controller”)
Tax ID: ESB25695586
Address: Mayor, 42. 25598. Naut Aran. Lleida (Spain)
Phone: +34678584024
Email for data protection communications: [email protected]

1.1. Applicable Regulations

Our Privacy Policy has been designed in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (General Data Protection Regulation – GDPR), and the Spanish Organic Law 3/2018, of 5 December, on Personal Data Protection and Guarantee of Digital Rights.

By providing us with your data, you declare that you have read and understood this Privacy Policy and give your unequivocal and express consent for the processing of your personal data in accordance with the purposes and terms set out herein.

The Company may update this Privacy Policy to reflect changes in legislation, jurisprudence, or interpretations by the Spanish Data Protection Authority. This Privacy Policy may be supplemented by a Legal Notice, Cookies Policy, and Terms and Conditions applicable to specific products or services when such access entails particular personal data protection considerations.

1.2. Data Protection Officer

N/A

2. PURPOSE OF DATA PROCESSING

The personal data collected through this website will be processed for the following purposes:

1. Event accreditation management
   To register and manage the user’s access request to the event, including identity verification, sending the accreditation, and communicating relevant event-related information.
2. Transport service management (if requested)
   If the user explicitly requests it, their data will be used to coordinate transfer services between the airport and the hotel, including sharing only the necessary data with the involved transport providers.
3. Customer service
   To respond to information requests, inquiries, or incidents related to the event or services offered via this website.
4. Legal compliance
   To meet legal obligations that may arise from the user relationship, including tax, accounting, or security requirements.

2.1. Data Retention Period

The personal data provided will be retained only for the time necessary to manage your accreditation and, where applicable, the associated transport service, and to ensure the proper organization of the event.

Once the event has concluded, data will be retained for the period required to fulfill applicable legal obligations (e.g., tax or accounting). After such periods, data will be securely deleted.

3. LEGAL BASIS AND DATA COLLECTION

The legal basis for processing your data is the express consent you give by completing the relevant form and ticking the box accepting this policy at the time you provide your data.

3.1. Consent to Process Your Data

By completing the forms, ticking the “I accept the Privacy Policy” box, and clicking submit, or by sending emails to the Company via the designated addresses, the user confirms they have read and expressly accept this privacy policy and give their unequivocal and explicit consent to the processing of their personal data for the purposes outlined.

3.2. Categories of Data

Depending on the services requested by the user via the registration form, the following categories of personal data may be processed:

• Identification data: first name, last name, personal and corporate email, phone number.
• Professional data: job title, business unit.
• Third-party contact data: administrator’s email, if provided.
• Image data: facial photo (uploaded for accreditation).
• Event attendance data: planned presence dates for setup and the event itself.
• Accommodation data: lodging needs, check-in/check-out dates, and any additional information provided in the comments field.

This data is collected solely to manage your participation in the event and related services such as accreditation, transportation, or accommodation (if requested).

4. SECURITY MEASURES

As part of our commitment to ensuring the security and confidentiality of your personal data, we inform you that appropriate technical and organizational measures have been adopted to safeguard personal data and prevent unauthorized alteration, loss, or access, in accordance with Article 32 of GDPR (EU) 679/2016.

5. DATA DISCLOSURE

Your personal data will not be disclosed to third parties except in the following cases:

• Service providers necessary for the organization of the event, such as transport companies, if the user has expressly requested such service. In these cases, only the data strictly necessary for the provision of the requested service will be shared.

5.1. International Data Transfers

No international data transfers outside the European Economic Area (EEA) will take place. As both Spain and France are within the EEA, data processing conducted in both countries is covered by the General Data Protection Regulation (GDPR).

Legal obligations:
Where necessary to comply with legal obligations, data may be disclosed to public authorities, judicial bodies, or law enforcement agencies under the terms established by law.

6. USER RIGHTS

Any data subject has the right to obtain confirmation as to whether we are processing personal data concerning them. Data subjects have the right to access their personal data and request the rectification of inaccurate data or, where appropriate, request its deletion when, among other reasons, the data is no longer necessary for the purposes for which it was collected.

In certain circumstances, data subjects may request restriction of the processing of their data, in which case it will be stored only for the exercise or defense of legal claims. Due to reasons related to their particular situation, users may object to the processing of their data. The Controller will cease processing the data unless compelling legitimate grounds exist or for the establishment, exercise, or defense of legal claims.

In accordance with current legislation, users have the following rights:

• Right of access
• Right to rectification or erasure
• Right to restriction of processing
• Right to object to processing
• Right to data portability
• Right to withdraw consent

Users also have the right to lodge a complaint with the Spanish Data Protection Agency.

6.1. How to Exercise Your Rights

To exercise your rights, contact the Controller and request the relevant form to exercise the chosen right. Optionally, you may contact the competent Supervisory Authority for further information about your rights.

Email for exercising your rights: [email protected].  Please remember to attach a number of a document that allows us to identify you.

7. CONSENT TO RECEIVE ELECTRONIC COMMUNICATIONS

Likewise, in accordance with Spanish Law 34/2002 of July 11 on Information Society Services and Electronic Commerce, by completing the data collection form and ticking the “I accept to receive electronic communications” box, you give your express consent to receive communications by email, telephone, fax, or other electronic means about the Company.